Chapter XVIII - GENERAL RULES

A – Notice

189.    Notice by members.– (1) Save as otherwise provided in these rules, every notice required by the rules shall be given in writing addressed to the [1][Secretary General] and signed by the member giving notice and shall be delivered at the Notice Office of the Assembly Secretariat which shall be kept open on every working day, between such hours as may be notified from time to time.

            (2)        A notice delivered when the Notice Office is closed shall be treated as given on the next working day.

   [2][(3)  If a member, subsequent to his giving notice in respect of any matter under these rules, is appointed Minister, Advisor, Special Assistant or Parliamentary Secretary or ceases to be a member, such notice shall be treated as having lapsed.]

190.    Circulation of notices.– (1) The [3][Secretary General] shall circulate to each member and any other person entitled, under the Constitution, to take part in the proceedings of the Assembly, a copy of every notice or any other paper which is required by these rules to be made available for their use.

            (2)        A notice or any other paper shall be deemed to have been thus made available–

            (a)  if it is delivered by hand at the local address given by the member when the Assembly is in session and for two days before the commencement of the session, unless otherwise requested by the member, or if it is placed in the seat allotted to the member in the Assembly Chamber when the Assembly is in session; or

            (b)  if it is sent by post to the members’ permanent address as registered in the Assembly Secretariat, at other times.

B – Motions

[4][191. Decision on a motion.– (1) Subject to sub-rule (2), a matter requiring the decision of the Assembly shall be brought forward by means of a question put by the Speaker on a motion moved by a member.

            (2)        Before a motion is put for decision of the Assembly, the Minister or the Parliamentary Secretary concerned shall have a right to reply the motion.

(3)  The Speaker shall read a motion once and even if it is opposed, there shall be no need to repeat the motion at the time of putting the question for decision of the Assembly.]

192.    Notice of motion or amendment.– Save as otherwise provided in these rules or the Constitution, a member who wishes to move a motion shall give, to the [5][Secretary General], in the case of a substantive motion, at least seven clear days’ and in the case of an amendment at least two clear days’ notice in writing:

            Provided that the Speaker may allow a motion or an amendment to be moved at a shorter notice.

            Explanation.– A substantive motion is a self-contained proposal submitted for the approval of the Assembly and drafted in such a way as to be capable of expressing a decision of the Assembly.

193.    Moving of motions.– (1) Except as otherwise provided in these rules, a motion or an amendment which requires notice may be moved only by the member giving notice.

            (2)        A motion or an amendment may not be moved in a form different from that in which it appears on the notice, unless the Speaker permits it to be moved in an altered form.

            (3)        If a motion or an amendment is not moved, it shall be deemed to have been withdrawn.

194.    Repetition of motion.– (1) Except as otherwise provided by these rules, a motion shall not raise a question substantially identical with one on which the Assembly has given a decision in the same session.

            (2)        The provisions of sub-rule (1) shall not be deemed to prevent the making of any of the following motions; namely–

            (a)  a motion for taking into consideration, or reference to a Select Committee of a Bill where an amendment has been carried on a previous motion of the same kind to the effect that the Bill be circulated or recirculated for the purpose of eliciting opinion thereon; or

            (b)  a motion for the amendment of a Bill which has been recommitted to a Select Committee or recirculated for the purpose of eliciting opinion thereon; or

            (c)  a motion for the amendment of a Bill which is consequential or is designed merely to alter the drafting of another amendment which has been carried; or

            (d) a motion which has to be or may be made within a period determined by or under these rules.

195.    Anticipation of any matter.– (1) A motion or an amendment will not anticipate a matter already appointed for consideration of the Assembly.

            (2)        In determining whether a motion or an amendment is out of order on the ground of anticipation, the Speaker shall have regard to the probability of the matter anticipated being brought before the Assembly within a reasonable time.

196.    Proposing of question.– When a motion has been moved, the Speaker may propose the question for the consideration of the Assembly, and if a motion embodies two or more separate propositions, each of the proposition may be proposed as a separate question.

197.    Withdrawal of motion.– At any time after the question on a motion has been proposed and before the voting has taken place, the member, who has made a motion, may withdraw the same by leave of the Assembly:

            Provided that–

      (a)  if an amendment has been proposed to a motion, the original motion shall not be withdrawn until the amendment has been disposed of; and

      (b)  there shall be no discussion on a request for leave to withdraw a motion, except with the consent of the Speaker.

C – Amendment

198.    Amendments.– (1) An amendment shall be within the scope of, and relevant to, the subject matter of the motion to which it is proposed.

            (2)        An amendment shall not raise a question which, by these rules, can only be raised by a substantive motion after notice.

            (3)        An amendment shall not be moved which has merely the effect of a negative vote.

            (4)        An amendment on a question shall not be inconsistent with the previous decision on the same question at the same stage of a Bill or a matter.

            (5)        An amendment may be moved to an amendment which has been moved in the Assembly.

            (6)        In respect of a motion or in respect of a Bill under consideration in the Assembly, the Speaker shall have the power to select one or several identical or substantially identical amendments to be proposed.

199.    Putting of amendments.– (1) Subject to sub-rule (2), the Speaker may put amendments in such order as he thinks fit.

            (2)        The Speaker may refuse to put an amendment which, in his opinion, is frivolous, inconsistent or meaningless or which has become infructuous.

[6][200. Correction of patent errors.– Where a Bill, Resolution or amendment in these Rules is passed by the Assembly, the Speaker shall have power to correct patent errors and make such other changes in the Bill, the Resolution or the amendment in these Rules, as are incidental or consequential thereupon.]

D – Debate

201.    Mode of address.– A member desiring to speak on any matter before the Assembly or to raise a point of order or a point of privilege shall speak only when called upon by the Speaker to do so, shall speak from his place, shall rise when he speaks and shall address the Speaker:

            Provided that a member disabled by sickness or infirmity may be permitted to speak while sitting:

            Provided further that the speech of a member who speaks without the permission of the Speaker shall not be recorded and it shall not form part of the proceedings of the Assembly.

202.    Rules to be observed while speaking.– (1) The subject matter of every speech shall be relevant to the matter before the Assembly.

            (2)        Except with the permission of the Speaker, a member may not read his speech but may refresh his memory by reference to his notes.

            (3)        A member while speaking shall not –

            (a)  discuss any matter which is sub-judice;

            (b)  reflect upon the Governor in his personal capacity:

                        Provided that nothing in this clause shall preclude any reference, subject to the provisions of the Constitution, to the President or the Governor in relation to any act done by him in his official capacity;

            (c)  discuss the conduct of any judge of the Supreme Court or of a High Court in the discharge of his duties;

            (d) make a personal charge against a member, a Minister or the holder of a public office, except in so far as it may be relevant in regard to the matter before the Assembly;

            (e)  use his right of speech for the purpose of wilfully and persistently obstructing the business of the Assembly;

            (f)  use offensive expressions about the conduct of proceedings in the National Assembly, the Senate or the Provincial Assemblies;

            (g)  reflect on any determination of the Assembly except on a motion for rescinding it;

            (h)  use the name of the President or the Governor for the purpose of influencing the debate;

            (i)   utter treasonable, seditious or defamatory words or make use of offensive or unparliamentary expression;

                  Explanation.– In this clause, ‘unparliamentary expression’ means any expression which imputes false motives to a member or charges him with falsehood or is couched in abusive or indecent or undignified language; and

            (j)   criticise the working of the Assembly Secretariat.

203.    Irrelevance or repetition.– The Speaker, after having called the attention of the member who persists in irrelevance or in tedious repetition either of his own arguments or of the arguments used by other members in debate, may direct him to discontinue his speech.

204.    Personal explanation.– A member may, with the permission of the Speaker, make a personal explanation although there is no question before the Assembly, but no debate shall be allowed on it.

205.    Order of speeches and right of reply.– (1) After the member who makes a motion has spoken, other members may speak on the motion in the order in which the Speaker may call upon them and if any member, who is so called upon, does not speak, he shall not be entitled, except with the permission of the Speaker, to speak on the motion at any later stage of the debate.

            (2)        Except in the exercise of a right of reply or as otherwise provided by these rules, a member shall not speak more than once on any motion, save with the permission of the Speaker, for the purpose of making a personal explanation but in that case no debatable matter may be brought forward.

            (3)        A member who has made a motion may speak by way of reply, and if the motion has been made by a private member, the Minister or the Parliamentary Secretary concerned may speak after the mover has replied.

            (4)        The provision of sub-rule (3) shall not be deemed to give any right of reply to the mover of a cut motion or to the mover of an amendment to a Bill, a resolution or a motion, save with the permission of the Speaker.

E – Limitation on Debate and Closure

206.    Limitation on Debate.– (1) Whenever the debate on any motion in connection with a Bill or on any other motion becomes protracted, the Speaker may, after taking the sense of the Assembly, fix a time limit for the conclusion of discussion on any stage or all stages of the Bill or the motion, as the case may be.

            (2)        At the appointed hour, in accordance with the time limit fixed for the completion of a particular stage of a Bill or a motion, the Speaker shall, unless the debate is sooner concluded, forthwith put every question necessary to dispose of all the outstanding matters in connection with that stage of the Bill or the motion.

            (3)        The Speaker may fix time limit for a speech on a Bill or a motion.

207.    Closure.– (1) At any time after a motion has been made, or is deemed to have been made under these rules, a member may move “That the question be now put” and, unless it appears to the Speaker that the motion is an abuse of these rules or an infringement of the right of reasonable debate, the Speaker shall put the motion “That the question be now put”.

            (2)        Where a motion under sub-rule (1) is carried, the question shall be put without amendment or debate, unless the Speaker allows a member such right of reply as he may have under these rules.

F – Voting

208.    Procedure for voting.– (1) Save as otherwise provided, the votes of members on any question put by the Speaker may be taken by voice by inviting those in favour of the motion to say “Aye” and those against it, “No” and the Speaker will say “I think the ’Ayes’ (or the ‘Noes’) have it”. If this opinion of the Speaker goes unchallenged, he will then say “The ‘Ayes’ (or the Noes) have it”, and the question before the Assembly shall stand decided accordingly.

            (2)        If the opinion of the Speaker as to the decision of the question is challenged and Division is demanded, he may direct that the votes be taken by Division in the manner set out in the Sixth Schedule or the Speaker may ask the members who are for “Ayes” and those for “Noes”, respectively, to rise in their places and on a count being taken he shall declare the decision of the Assembly in which case, names of the voters shall not be recorded.

            (3)        The result of voting by a Division shall be announced by the Speaker and shall not be challenged.

            (4)        A member, who is unable to go to the Division lobby may, with the permission of the Speaker, have his vote recorded either in his seat in the Assembly Chamber or in the Lobby.

G – Points of Order

209.    Decision on points of order.– (1) A point of order shall relate to the interpretation or enforcement of these rules or such Articles of the Constitution as regulate the business of the Assembly and shall raise a question which is within the cognizance of the Speaker.

            (2)        A point of order may be raised in relation to the business before the Assembly at the moment:

            Provided that the Speaker may permit a member to raise a point of order during the interval between the termination of one item of business and the commencement of another if it relates to maintenance of order in, or arrangement of business before, the Assembly.

            (3)        A point of order may not be raised before the Speaker has disposed of the earlier point of order.

            (4)        Subject to the provisions of sub-rules (1), (2) and (3), a member may formulate a point of order and the Speaker shall decide whether the point raised is a point of order and, if so, give his decision thereon, and his decision shall be final.

            (5)        No debate shall be allowed on a point of order, but the Speaker may, if he thinks fit, hear the members before giving his decision.

            (6)        A point of order is not a point of privilege.

            (7)        A member shall not raise a point of order–

            (a)  to ask for information; or

            (b)  to explain his position; or

            (c)  when a question on any motion is being put to the Assembly; or

            (d) which may be hypothetical; or

            (e)  that Division Bells did not ring or were not heard.

            (8)        There shall be no discussion on a decision on a point of order.

[7][209-A.          Decisions, rulings and [8][standing] directions of the Speaker.– (1) Subject to sub-rule (3), if the Speaker gives decision or ruling on any matter on the floor of the House or in his office on a file, the decision or the ruling shall not be called in question and shall be final.

(2)  If the Speaker gives ruling in his office on a file, the Secretary General shall circulate the ruling for information of the members.

(3) The Speaker may, for reasons to be recorded in writing, review a decision made or ruling given under sub-rule (1).

(4)  The Speaker or the Presiding Officer, as the case may be, may issue such [9][standing] directions on the floor of the House, as he deems appropriate and his [10][standing] directions shall be communicated to the Department or authorities concerned and their attached or associated bodies.

(5)  The Department or the authority concerned shall, within a period specified in the [11][standing] direction, and if not so specified, within thirty days, inform the Assembly Secretariat about the actions taken on the [12][standing] directions of the Speaker.]

H – Maintenance of Order

[13][210. Power to order withdrawal or suspension of member.– (1) The Speaker shall preserve order and shall have all powers necessary for the purpose of enforcing his orders.

            (2)        The Speaker may direct any member whose conduct is, in his opinion, grossly disorderly, to withdraw from the sitting of the Assembly, and any member so ordered shall do so forthwith:

            Provided that the Speaker may direct the member to absent himself from remainder of the session and the member so directed shall absent himself accordingly.

(3)  The Speaker may suspend a member from service of the Assembly for such period as he may consider appropriate, who disregards the authority of the Speaker or abuses these rules by consistently and willfully obstructing the business of the Assembly:

            Provided that a member suspended under this rule shall forthwith withdraw from the precincts of the Assembly:

            Provided further that the Assembly may, on a motion, resolve to terminate suspension of such member.

(4)  The Speaker or, before his election, the outgoing Speaker or, in his absence, the Secretary General may appoint a Sergeant-at-Arms and such other officers as he may consider necessary to assist the Sergeant-at-Arms in carrying out the orders of the Speaker.

(5)  If a member who has been ordered by the Speaker to withdraw from the Assembly refuses to do so, the Sergeant-at-Arms shall himself or with the assistance of such other officers as are appointed under sub-rule (4) carry out such orders as he may receive from the Speaker.]

211.    Galleries.– (1) The admission to the Galleries of the Assembly during its sittings shall be regulated in accordance with the directions given by the Speaker.

            (2)        The Speaker may, whenever he thinks fit, order the Galleries to be cleared or any stranger to be removed.

212.    Removal of strangers.– An officer authorised in this behalf by the Speaker shall remove from the precincts of the Assembly any stranger whom he may see, or who may be reported to him to be in any portion of the precincts of the Assembly reserved for the exclusive use of members, or who having been admitted into any portion of the precincts of the Assembly, misconducts himself or willfully infringes the directions given by the Speaker under sub-rule (1) of rule 211 or does not withdraw when directed under sub-rule (2) of rule 211 and may also remove a stranger who had previously misbehaved and apprehension of his doing so again exists.

I – Secret Sittings

213.    Secret sitting.– (1) On a request made by the Leader of the House or a Minister acting on his behalf, the Speaker may, in his discretion, fix a day or part thereof for sitting of the Assembly in secret.

            (2)        When the Assembly sits in secret, no stranger shall be permitted to be present in the Chamber, Lobby or Galleries, except the [14][Secretary General] and such other officers of the Assembly or other persons as the Speaker may direct.

214.    Report of the proceedings.– The Speaker may cause a report of the proceedings of a secret sitting to be kept in such manner as he thinks fit, but no other person shall keep a note or record of any proceedings or decisions of a secret sitting, whether in part or full, or issue any report of, or divulge or describe, such proceedings.

215.    Procedure in other respects.– Subject to these rules, the procedure in all other respects in connection with a secret sitting shall be in accordance with such directions as the Speaker may give.

216.    Lifting ban of secrecy.– (1) When it is considered that the necessity for maintaining secrecy in regard to the proceedings of a sitting has ceased to exist, a motion may, subject to the consent of the Speaker, be moved by the Leader of the House or any member authorised by him in this behalf that the proceedings be no longer treated as secret.

            (2)        On adoption of a motion under sub-rule (1), the [15][Secretary General] shall cause to be prepared a report of the proceedings of the secret sitting, and shall, as soon as practicable, publish it in such form and manner as the Speaker may direct.

217.    Disclosure of proceedings or decisions.– Save as provided in rule 216, the disclosure of the proceedings or decisions of a secret sitting by any person in any manner shall be treated as a gross breach of privilege of the Assembly.

J – Report and Records

[16][218. Languages of the Assembly.– The members shall ordinarily address the Assembly in Urdu, Punjabi, Saraiki, Potohari, Mewati, or English; provided that a member who cannot adequately express himself in the aforementioned languages, may, with the permission of the Speaker, address the Assembly in any other widely spoken recognised language of the Province.]

219.    Report of proceedings.– (1) The [17][Secretary General] shall cause to be prepared a report of the proceedings of the Assembly at each of its sittings, and shall, as soon as practicable, publish it in such form and manner as the Speaker may, from time to time, direct.

            (2)        The report so published shall be the authentic record of the proceedings of the Assembly and shall not be questioned or challenged on any ground whatsoever.

[18][219-A.         Audio and Video Recording of Assembly [19][and Committee] Proceedings.– (1) There shall be audio and video recordings of the Assembly [20][and Committee] Proceedings, which shall, in addition to being broadcasted live, be uploaded to such medium and in such manner as the Speaker may direct, in order to make them accessible at any time and place[21][:]

            [22][Provided that a Committee, by a majority decision of its elected members, or the Speaker may, for reasons of confidentiality or sensitivity, determine that the audio or video recording of all or part of its proceedings shall not be made.]

(2)  The publication of the material under sub-rule (1) shall be accessible to the public at large free of cost.

(3)  The material mentioned in sub-rules (1) and (2) shall not, in any manner whatsoever, be substituted for the printed version of the debates, which shall remain the only authentic and official version of the proceedings.]

220.    Custody of documents and records.– The [23][Secretary General] shall have the custody of all records, documents including the original documents notified in the Gazette, and papers belonging to the Assembly or any of its Committees or the Secretariat of the Assembly and he shall not permit any such records, documents or papers to be taken out of the Secretariat without the permission  in writing of the Speaker.

[24][220-A.         Reports laid in the House to be uploaded on official website.– All the reports of the Committees presented in the House shall be uploaded on official website of the Assembly.]

[25][221.  Expunction.– (1) If the Speaker is of the opinion that words have been used in debate which are defamatory, indecent, unparliamentary or undignified, he may, at any time, order that such words be expunged from the proceedings of the Assembly.

      (2) The broadcasting of audio or video proceedings of the House on air or through internet shall be for information only and the printed version of the debates shall be the official and authentic version of the proceedings.]

222.    Indication in printed debates of expunged proceedings.– The portion of the proceedings of the Assembly so expunged shall be marked by asterisk and an explanatory footnote shall be inserted in the proceedings as “Expunged as ordered by the Speaker”.

K – Rules to be Observed by Members

[26][223. Rules to be observed by the members while present in Assembly.– While the Assembly is sitting, a member-

(a)  shall not read any book, newspaper or letter except in connection with business of the Assembly;

(b)  shall not pass between the Chair and any member who is speaking;

(c)  shall not interrupt any member while speaking by disorderly expression or noises or in any other disorderly manner;

(d) shall always address the Chair;

(e)  shall keep to his usual seat while addressing the Assembly;

(f)  shall maintain silence when not speaking in the Assembly;

(g)  shall not obstruct proceedings and shall avoid making running commentaries when speeches are being made in the Assembly;

(h)  shall not chant slogans, display banners or placards, throw and tear Table documents and reports, etc.;

(i)   shall not indulge in rowdy behaviour;

(j)   shall not approach the dais of the Speaker in a threatening manner;

(k)  shall not act to erode the sanctity of the House or act in a manner which lowers the dignity of the House;

(l)   shall not act in any manner detrimental to the order and decorum of the House;

(m) shall not applaud when a stranger enters any of the galleries except when a foreign delegation or a foreign dignitary is specially invited to the sitting;

(n)  shall not while speaking make any reference to a stranger in any of the galleries except when a foreign delegation or a foreign dignitary is specially invited to the sitting;

(o)  shall not occupy a seat in the galleries nor while in the Chamber engage himself in conversation with any visitor in a gallery;

(p)  shall not use a mobile electronic device that impairs decorum of the House;

(q)  shall not chew or eat or drink or smoke;

(r)  shall not break or harm any furniture, equipment or device installed in the Chamber; and

(s)  shall not bring any stick unless permitted by the Speaker.]

[27][223-A. Induction and Orientation of Members.– (1) At the commencement of every new Assembly, the Assembly Secretariat shall arrange induction programme for the newly elected members with an aim to familiarise them with the Assembly, its mandate and its role in society, and to help them understand their responsibilities.

(2)  The Assembly Secretariat shall arrange, from time to time, orientation programmes for the members during the tenure of the Assembly.

(3)  The members shall be encouraged and incentivized for attending these programmes in the manner as may be determined by the Speaker.]

224.    Procedure when Speaker addresses.– (1) Whenever the Speaker addresses the Assembly, he shall be heard in silence and any member who is then speaking or offering to speak shall immediately resume his seat.

            (2)        No member shall leave his seat while the Speaker is addressing the Assembly.

[28][224-A.         Code of Conduct for the Members.– (1) There shall be a Code of Conduct as set out in the Seventh Schedule for the members to assist them in the discharge of their duties and obligations to the House, their constituents, and the public at large.

(2)  In addition to the provisions pertaining to the conduct of the Members contained in these Rules, this Code of Conduct shall be observed by the Members.]

L – Lapse of Business

[29][225. Lapse of notices on prorogation.– On the prorogation of the Assembly, all notices, other than notices of Questions, Privileges and notices relating to Bills, shall lapse and fresh notices therefor shall be given for the next session:

           Provided that this sub-rule shall not apply if the intervening period between the last sitting of the Assembly in one session and the date appointed for the first sitting of the next session is seven days or less.]

226.    Motion, resolution or amendment moved not to lapse.– The motion, the resolution or the amendment which has been moved and is pending in the Assembly, shall not lapse by reason only of the prorogation of the Assembly.

227.    Effect of dissolution of Assembly.– Subject to rule 171, on the dissolution of the Assembly, all pending business shall lapse.

M – Miscellaneous

228.    [30][Secretary General] to be ex-officio Secretary of Committees.– The [31][Secretary General] shall be ex-officio Secretary of all the Committees of the Assembly.

229.    [32][Secretary General] may authorize any officer.– The [33][Secretary General] may authorize any officer of the Assembly Secretariat to perform such duties as he may direct.

230.    Speaker to amend notices and motions.– If in the opinion of the Speaker, any notice or motion contains words, phrases or expressions which are argumentative, unparliamentary, ironical, irrelevant, verbose or otherwise inappropriate, he may, in his discretion, amend such notice or motion before it is circulated.

[34][230A. Procedure in case of joint notice.– (1) In case a joint notice of an amendment, a motion or resolution is given by two or more members, the Speaker may, in order to avoid repetition and to save the time of the House, call the name of the primary mover of the amendment, motion or resolution.

(2) The names of all the signatory members of an amendment, a motion or resolution shall be printed on the documents relating to the proceedings of the House.]

231.    No speech after question is put.– A member shall not speak on a question after the Speaker has put the question to the Assembly.

232.    Casting vote.– The Speaker shall not vote except in the event of an equality of votes.

233.    Validity of proceedings.– (1) The validity of the proceedings of the Assembly shall not be called in question on the ground of any irregularity of procedure.

            (2)        The Assembly shall have power to act notwithstanding any vacancy in the membership thereof and no proceedings in the Assembly shall be invalid by reason only that a person who was disqualified for being or continuing as member, or a person who was otherwise not entitled to do so, was present at or voted or otherwise took part in the proceedings.

[35][233-A. Right to speak.– The Advocate-General and an Advisor appointed under clause (11) of Article 130, shall have the right to speak and otherwise take part in the proceedings of the Assembly or any Committee thereof of which he may be named a member, but the Advocate General and an Advisor, who is not a member of the Assembly, shall not be entitled to vote.]

234.    Suspension of rules.– Whenever any inconsistency or difficulty arises in the application of these rules, a member may, with the consent of the Speaker, move that any rule may be suspended in its application to a particular motion before the Assembly, and if the motion is carried, the rule in question shall stand so suspended.

235.    Residuary powers of the Speaker.– All matters not specifically provided for in these rules and all questions relating to the detailed working of these rules shall be regulated in such manner as the Speaker may, from time to time, direct.

[36][235-A. Prohibition of Disclosure.– No information regarding members of the Assembly or its Secretariat shall be disclosed to any person without prior approval of the Speaker.]

[37][235-B. Establishment of Parliamentary Caucuses and Cross-Party Forums.– (1) The Speaker, upon the adoption of a motion by the Assembly or of his own, shall have the authority to establish Parliamentary caucuses or cross-party forums comprising members of the Assembly.

(2)  The caucuses or forums established under sub-rule (1) shall serve as platforms for members from different political parties to collaborate on specific issues, promote dialogue, and advance the interests of the Assembly.

(3)  Subject to the approval by the Speaker, each caucus or forum established under this rule, may frame its own procedure for its internal functioning; provided that this procedure shall not be inconsistent with these Rules.

(4)  The caucuses or forums shall regularly report their activities and recommendations to the Assembly. The Secretary General shall ensure that these reports are made available to all members of the Assembly.

            (5)        The Speaker shall have the authority to determine the duration of each caucus or forum and may dissolve any caucus or forum if it is deemed to have fulfilled its purpose or if it is no longer serving the interests of the Assembly.]

236.    Papers to be laid on the Table.– If a Minister or a Parliamentary Secretary quotes in the House a dispatch or other State paper which has not been presented to the House, he shall lay the relevant paper on the Table:

            Provided that this rule shall not apply to any documents which are stated by a Minister or a Parliamentary Secretary to be of such nature that their production would be against the public interest:

            Provided further that where a Minister or a Parliamentary Secretary gives in his own words a summary or gist of such dispatch or State paper, it shall not be necessary to lay the relevant paper on the Table.

237.    Treatment of papers laid on the Table.– (1) A paper or document to be laid on the Table shall be duly authenticated by the member or the Minister or the Parliamentary Secretary by whom it is so laid.

            (2)        All papers and documents laid on the Table shall be considered public.

238.    Procedure when a Minister discloses source of advice or opinion given to him.– If, in answer to a question or during debate, a Minister or a Parliamentary Secretary discloses the advice or opinion given to him by any officer of the Government or by any other person or authority, he shall ordinarily lay the relevant document or parts of documents containing that opinion or advice or a summary thereof on the Table.

239.    Statements on matters of public importance.– A Minister may, with the consent of the Speaker, make a statement on a matter of public importance but no question shall be asked nor discussion take place thereon at the time the statement is made.

[38][240.  Use of Assembly Chamber.– Except with the permission of the Speaker or of the House, the Chamber shall not be used for any purpose other than the sittings of the Assembly.]

241.    Transitional provisions.– If there be no Speaker at the time of the dissolution of the Assembly or if the Speaker continuing after the dissolution of the Assembly under clause (8) of Article 53 read with Article 127 of the Constitution resigns or dies or is otherwise absent, the [39][Secretary General] shall take such actions, till the election of Speaker, as are necessary for the running of the day to day affairs of the Assembly, the convening of the first sitting of the Assembly after general elections and for the conduct of business by the Assembly.

[40][242. Council of Chairpersons.– (1) There shall be a Council of Chairpersons headed by the Speaker and consisting of the Chairpersons of the Standing Committees to consider and coordinate in the matters relating to the Committees.

            (2)        The meeting of the Council shall be convened by the Speaker bi-annually to review progress of the working of the Committees.]

243.    General discussion.– (1) A Minister or a member may give notice of a motion that any policy or situation may be discussed by the Assembly.

            (2)        The Assembly shall proceed to discuss the motion after the mover has concluded his speech and no question shall be put at the conclusion of the debate unless a Minister or a member, with the consent of the Speaker, moves a substantive motion in appropriate terms in which case a question shall be put:

            Provided that substantive motion shall be moved immediately after the original motion has been put to the House by the Speaker.

            (3)        Except as otherwise provided in this rule, the provisions contained in rules 115 to 126 shall apply mutatis mutandis to a motion for consideration moved under sub-rule (1), hereinafter in this rule referred to as the original motion, and to a substantive motion moved in substitution of the original motion, hereinafter in this rule referred to as the substitute motion, as if such original motion were a resolution and the substitute motion were an amendment to the resolution.

            (4)        If one or more substitute motions have been moved, the Speaker may in his discretion, put them to the vote of the Assembly so, however, that the motions expressing disapproval of the matter referred to in the original motion are voted upon before the motions expressing approval thereof.

            (5)        When a substitute motion is carried, all such other motions not put to the Assembly shall lapse.

            (6)        The relative precedence of motions under this rule, shall be determined in accordance with the procedure laid down in rule 30, with the variations that reference in that rule to resolutions shall be deemed in reference to motions under rule 243.

244.    Questions to be asked through the Speaker.– When, for the purpose of explanation during discussion or for any other sufficient reason, a member has occasion to ask a question of another member on the matter then under consideration of the Assembly, he shall ask the question through the Speaker.